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Administrative Assistant (CYS)

Company Name:
Department of Defense
US Citizens and Eligible Non-Citizens Intermittent Intermittent
The driving force that builds and sustains the strength of the Total Military Family.
THIS POSITION WILL BE LOCATED AT THE CHILD DEVELOPMENT CENTER
You can apply for this position using the following options (you must have a resume or use the NAF Optional to apply):
1. Preferred - Apply electronically via USAJOBS - /. This will ensure faster processing of your application. You will also receive faster status updates. Uploaded documents may take up to one hour to clear the virus scan.
You can download the app to your smart phone!
2. Fax your resume to . The following cover sheet must be for proper processing. NOTE: Faxed documents take 2-3 business days to process. To complete the job related questions .
You are highly encouraged to provide all supporting documentation as well as complete the job related questions.
Direct Deposit is required Social Security card is required Birth Certificate or Valid U.S. passport is required
Receives children, youth, parents, and other visitors in a courteous manner. Answers main telephone, ascertain nature of call and direct caller to appropriate staff takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.
Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the CYS program.
Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.
Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.
Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.
Monitors supplies and resources. Orders office supplies. Assists in facility key control.
Performs other duties as assigned.
Progressively responsible administrative duties.
Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.
Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
Possess the ability to communicate effectively orally and in writing.
HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.
Conditions of employment:
1. A one-year probationary period may be required.
2. Meet all qualification/eligibility requirements.
3. Satisfactorily complete an employment verification check.
4. Successfully complete all required background checks.
Previous DoD Employment
Minimum Qualifications
Minimum Qualifications - Typing Proficiency
Highly Preferred
Conditions of Employment
Credit may be given for appropriate unpaid experience or volunteer work.
Your resume must be submitted by 11:59 PM (eastern time) on the closing date reflected on the vacancy announcement.
To apply for this job online, select - .

To fax supporting documents that you are not able to submit online:
1. Complete this cover page using the following 1174475.
2. Fax your documents to .
If you cannot apply online follow the below procedures:
1. Click the following link to view and print the job experience related questions View Occupational Questionnaire.
2. Complete the 1203-FX ( ) form to provide your response to the job related questions.
3. Fax the completed 1203-FX form along with any supporting documents to . Your 1203-FX form will serve as a cover page for your fax transmission.
PLEASE NOTE: Please continue completing all questions within section 25 of the 1203-FX form (Occupational Questionnaire) regardless of the numbering sequence.
_For additional tips & pointers to successfully complete the application process you can review additional guidance by accessing the following URLs:_
Application help -
Applicant checklist -
Applicant brochure -
Before you can start working, the following documents will be needed:
All applicants are _ required _ to submit the following supporting document type(s):
Resume
Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
DD-214
Other (PCS Orders, DD 214 and DA 3434 are required and MUST be submitted at the time of your application if you are claiming Military Spouse, CNE, FNE, ISMP or Veterans Preference)
Other supporting documentation that may be needed are listed below:
Please ensure you upload the following required documents for your selection preference. Failure to provide these documents at the time of your application will result in an INELIGIBLE MISSING FORMS.
(EX: If claiming Military Spouse Employment Preference, please upload PCS Orders, as this is a required document)
Permanent Change of Station Orders or equivalent for Military Spouses requesting Spouse Employment Preference
Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy or equivalent)
DOD NAF BBA documentation (DA form 3434 or equivalent plus issued BBA notice)
Current and Former NAF employees (to include current APF employees) (DA form 3434 or equivalent, ex: SF50)
Your resume will be reviewed to verify that qualification requirements have been met. We appreciate your interest in this position!
Intermitten positions are NOT eligible for Benefits
Additional selections may be made from this vacancy announcement for up to 90 days after the closing date.
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.

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